Privacy Policy

Origin’s Elements BV, operating under the brand name NumeraView, attaches great importance to the protection of your privacy and aims to process personal data in a transparent, confidential and secure manner.

NumeraView is a financial services brand operated by Origin’s Elements BV.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us, request information, schedule a free introductory consultation, communicate with us, or use our professional services.

We process personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 and applicable Belgian data protection rules.

1. Purpose of this Privacy Policy

This Privacy Policy applies to:

• the use of this website;

• contact requests submitted through the website or by email;

• requests for information or proposals;

• free introductory consultations;

• communication with prospects, clients and business contacts;

• professional relationships with clients;

• general marketing communication, where applicable;

• business relationship management;

• service delivery and administration.

This Privacy Policy explains, among other things:

• what personal data we may collect;

• where we obtain personal data from;

• why we process personal data;

• the legal basis for processing;

• how long we retain personal data;

• with whom personal data may be shared;

• how personal data is protected;

• what rights you have regarding your personal data.

2. Who is the data controller?

This website is operated by:

Origin’s Elements BV
Private limited liability company / Besloten vennootschap
Registered office: 3700 Tongeren-Borgloon, Clerinxstraat 6, Belgium
Company number: 1016.633.739
VAT number: BE1016.633.739
Brand name: NumeraView
Email: [contact@numeraview.com]
Website: [www.numeraview.com]

For the purposes of data protection legislation, Origin’s Elements BV is the data controller for personal data processed through this website and in connection with NumeraView services, unless expressly agreed otherwise in writing.

3. What is personal data?

Personal data means any information relating to an identified or identifiable natural person.

This may include information that identifies a person directly, such as a name or email address, or indirectly, such as a company role, online identifier, IP address, professional contact details or other information that can be linked to a person.

4. What personal data we may collect

Depending on how you interact with us, we may collect and process the following categories of personal data.

Identification details

This may include your name, surname, company name, job title, role or professional function.

Contact details

This may include your email address, telephone number, business address, communication details and other contact information you provide.

Company and professional information

This may include your company name, VAT number, company number, sector, business activity, professional role, business needs, systems used, reporting context or project background.

Communication data

This may include information you provide through contact forms, emails, consultation requests, meeting notes, messages, proposal requests or other communication channels.

Service-related information

Where you become a client, this may include business, financial, operational, reporting, system-related or project-related information that is necessary to provide the agreed services.

This may include information contained in reports, spreadsheets, ERP exports, accounting system exports, dashboards, business plans, financial models, management information, project files or other documents provided by the client.

Online and technical data

This may include IP address, browser type, device information, pages visited, website usage data, cookie information and other technical information collected when you visit the website.

Marketing and professional interest data

Where applicable, this may include your interest in NumeraView services, your response to communication, newsletter preferences, event or content interests, or interaction with our professional social media content.

Administrative and invoicing data

Where you become a client, this may include invoicing details, payment information, contract details, engagement records and administrative information required for legal, accounting and business purposes.

We do not intentionally collect sensitive personal data through this website. Please do not send sensitive information through the website unless it is necessary and appropriate for the purpose of your request.

5. How we collect personal data

We may collect personal data in different ways.

Data you provide directly

We collect personal data when you:

• visit this website;

• use a contact form;

• send us an email or message;

• request information;

• request a free introductory consultation;

• schedule a meeting or appointment;

• request a proposal;

• subscribe to communication, where applicable;

• communicate with us in a professional context;

• enter into a professional engagement with us;

• provide access to documents, systems, files, data or platforms for the performance of services.

Data collected through website use

When you visit our website, certain technical or usage data may be collected through cookies, analytics tools, hosting systems or similar technologies.

More information is available in our Cookie Policy.

Data from professional or public sources

In some cases, we may obtain or verify professional information from public or business sources, such as:

• your company website;

• the Crossroads Bank for Enterprises;

• the Belgian Official Gazette;

• the National Bank of Belgium;

• LinkedIn or other professional social media platforms;

• publicly available business directories;

• information provided by mutual business contacts.

We only use such information where relevant in a professional context and where permitted by applicable law.

6. Why we process personal data

We may process personal data for the following purposes:

• to respond to your questions, messages or requests;

• to organise and conduct introductory consultations or meetings;

• to understand your business needs and determine whether NumeraView can assist you;

• to prepare proposals, engagement letters, statements of work and related documents;

• to provide professional services such as financial reporting, FP&A, budgeting, forecasting, dashboarding, ERP and reporting systems support, financial modelling, business planning, cash flow visibility, cost control, profitability analysis, process improvement and related services;

• to manage client relationships, communication and project administration;

• to prepare invoices and comply with accounting, tax and legal obligations;

• to manage business records and internal administration;

• to protect our legal and commercial interests;

• to improve our website, communication, services, internal processes and user experience;

• to ensure website security and prevent misuse;

• to send relevant professional communication, where permitted;

• to inform you about changes or updates to our services, where appropriate;

• to comply with legal obligations.

7. Legal basis for processing

We process personal data based on one or more of the following legal grounds.

Pre-contractual steps and performance of a contract

We process personal data when we respond to your request, prepare a proposal, organise a consultation, provide services or manage a professional engagement.

Legal obligations

We process personal data when we must keep accounting, tax, invoicing, administrative or legal records, or comply with legal obligations.

Legitimate interests

We process personal data when this is necessary for our legitimate business interests, such as managing our business, communicating with potential or existing clients, protecting our rights, improving services, securing our systems, maintaining professional records and developing business relationships.

We only rely on legitimate interests where we consider that your rights and interests do not override our legitimate interests.

Consent

Where required, we process personal data based on your consent, for example for certain cookies, analytics, newsletters, marketing communication or optional data processing.

You may withdraw your consent at any time where processing is based on consent.

8. Free introductory consultation

If you request a free introductory consultation, we use the information you provide to understand your situation, prepare for the discussion, communicate with you and assess whether NumeraView may be able to assist you.

The introductory consultation does not automatically create a client relationship.

A professional engagement starts only when the scope, fees and terms have been agreed, for example through an engagement letter, proposal, statement of work or other written confirmation.

9. Client data and service-related information

Where you become a client, we may process business, financial, operational, reporting, system-related or project-related information to perform the agreed services.

In principle, Origin’s Elements BV acts as an independent controller for personal data processed in connection with the performance, administration, support, protection, quality control and improvement of the services, unless the parties expressly agree otherwise in a separate data processing agreement.

The client remains responsible for ensuring that any personal data shared with us has been collected and disclosed lawfully and that there is a valid legal basis for such disclosure.

10. Direct marketing and professional communication

We may contact you with relevant professional information about our services, updates, insights or events where permitted by law.

Where required, we will ask for your consent before sending such communication.

You may object to direct marketing or unsubscribe from such communication at any time.

If you unsubscribe or object, we will no longer use your personal data for direct marketing purposes, unless we have another legal basis to retain the data for a different purpose, such as legal, contractual or administrative obligations.

11. Use of service providers and third-party tools

We may use trusted third-party service providers and tools to operate our business, website and services.

These may include:

• website hosting providers;

• email and communication tools;

• appointment scheduling tools;

• cloud storage or collaboration platforms;

• accounting, invoicing and administrative tools;

• IT support providers;

• analytics or website performance tools, where applicable;

• CRM or contact management tools, where applicable;

• ERP, accounting, BI, dashboarding or data processing tools used in connection with client work.

These providers may process personal data only where necessary for the relevant purpose and, where required, under appropriate contractual, confidentiality and data protection obligations.

We do not sell personal data.

12. Artificial intelligence, automation and productivity tools

We may use artificial intelligence tools, automation tools, data processing tools and productivity technologies to improve efficiency, consistency and quality in the performance of our work.

Where such tools are used in connection with personal data or client information, we aim to apply appropriate safeguards, reasonable human oversight and applicable data protection principles.

We do not intentionally use client information in a way that would unlawfully disclose confidential or personal data to unauthorised parties.

13. International transfers

Some service providers, platforms or tools used by us may process data outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, we aim to ensure that appropriate safeguards are in place, such as adequacy decisions, Standard Contractual Clauses or other legally recognised transfer mechanisms.

14. How long we keep personal data

We keep personal data only for as long as necessary for the purposes for which it was collected, including legal, accounting, tax, contractual, administrative and legitimate business requirements.

As a general indication:

• contact requests and general enquiries may be kept for as long as necessary to respond and follow up;

• introductory consultation information may be kept for a reasonable period to manage communication and possible future collaboration;

• client and project-related information may be kept for the duration of the engagement and for a reasonable period afterwards;

• accounting, invoicing and tax-related records are kept for the legally required retention period;

• data needed to protect our legal interests may be kept for the duration of applicable limitation periods;

• marketing or newsletter data is kept until you unsubscribe, withdraw consent or object, unless another legal basis applies;

• cookie-related data is retained according to the periods described in our Cookie Policy.

15. How we protect personal data

We take reasonable and appropriate technical, organisational and administrative measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include restricted access, password protection, secure communication practices, careful selection of service providers, limited access rights, internal confidentiality measures and reasonable administrative and technical safeguards.

However, no method of electronic transmission, storage, cloud processing or remote communication can be guaranteed to be completely secure.

16. With whom we may share personal data

We may share personal data where necessary with:

• our personnel, collaborators, contractors, subcontractors and advisers;

• IT, hosting, cloud, communication and administrative service providers;

• accounting, legal, tax, insurance or professional advisers;

• public authorities, courts, regulators or other bodies where required by law;

• other parties where necessary for the performance, administration or protection of the services.

Where personal data is shared with service providers, we aim to ensure that appropriate confidentiality and data protection safeguards are in place.

We do not share personal data with third parties for purely commercial sale purposes.

17. Your rights

Under applicable data protection law, you may have the following rights regarding your personal data.

Right of access

You have the right to ask whether we process your personal data and to request access to that data.

Right to rectification

You have the right to request correction of inaccurate or incomplete personal data.

Right to withdraw consent

Where processing is based on your consent, you have the right to withdraw that consent at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

Right to erasure

You may request deletion of your personal data where legally possible, for example where the data is no longer necessary for the purpose for which it was collected, where consent has been withdrawn and no other legal basis applies, or where the data has been processed unlawfully.

In some cases, we may need to retain certain data to comply with legal obligations, contractual obligations or legitimate business interests.

Right to restriction of processing

You may request restriction of processing in certain circumstances, for example where you contest the accuracy of the data or where the processing is unlawful but you do not want the data deleted.

Right to object

You may object to certain processing activities based on legitimate interests.

You may object at any time to the use of your personal data for direct marketing purposes.

Right to data portability

Where processing is based on consent or contract and carried out by automated means, you may have the right to receive your personal data in a structured, commonly used and machine-readable format. Where technically possible and legally applicable, you may also ask NumeraView to transfer that data directly to another controller.

Right to lodge a complaint

You have the right to lodge a complaint with a data protection authority.

18. How to exercise your rights

You can exercise your rights by contacting us at:

[contact@numeraview.com]

We may need to verify your identity before responding to your request.

We will respond within the timeframe required by applicable law.

19. Belgian Data Protection Authority

If you believe that your personal data has not been processed correctly, you have the right to lodge a complaint with the Belgian Data Protection Authority.

Belgian Data Protection Authority
Rue de la Presse 35
1000 Brussels
Belgium
Email: contact@apd-gba.be
Website: www.dataprotectionauthority.be

20. Links to external websites

This website may contain links to external websites, platforms or third-party tools.

We are not responsible for the privacy practices, security or content of external websites or third-party platforms.

When you visit or use external websites or tools, their own privacy policies and terms may apply.

21. Cookies

This website may use cookies or similar technologies.

More information about the cookies used on this website, the purposes for which they are used and how you can manage your preferences is available in our Cookie Policy.

Where legally required, non-essential cookies will only be used with your consent.

22. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, legal obligations or data processing practices.

The most recent version will be made available on this website.

We recommend that you consult this Privacy Policy regularly.

In case of significant changes, we may make this clear on the website.

23. Contact

If you have questions about this Privacy Policy or how your personal data is processed, please contact:

Email: [contact@numeraview.com]